Equine By-laws (2017)

The Suffolk Show – Wednesday 31 May & Thursday 1 June 2017

By-laws – Equine Section

(Including General Regulations covering the Suffolk Show, all subject to VAT Regulations and Directions, and to the requirements of the Health and Safety at Work Act 1974).

 

1)  DISCLAIMER OF LIABILITY

Subject to clause 1.2, the Suffolk Agricultural Association, its Trustee Board, its officers, employees, agents or subcontractors (together the “Association”) will not be liable for or accountable to any person for:

(a)     any accident or injury, fatal or otherwise, or for any disease, damage or loss that may occur to any person;

(b)     any theft, damage, destruction or loss of property;

(b)     loss or damage that may occur to or be caused by any animal, article or vehicle exhibited or brought on to the Showground or car parks. 

1.2)  Nothing in this disclaimer shall limit or exclude the Association’s liability for:

(a)     death or personal injury or damage to property caused by negligence on the part of the Association; or

(b)     any matter in respect of which it would be unlawful for the Association to exclude or restrict liability.

1.3)  Each exhibitor, competitor, its employees, agents or subcontractors (together the “Exhibitor”) shall be held solely liable for any accident, loss, injury or damage that may occur to or be caused by any animal, article, vehicle or property exhibited or brought on to the Showground or car parks by the Exhibitor.

1.4)  The Exhibitor shall indemnify and keep the Association indemnified against all liabilities, losses, costs, expenses and damages, including a claim made against the Association by a third party for death, personal injury or damage to property (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other professional costs and expenses) suffered or incurred by the Association as a result of or in connection with any animal, article, vehicle or property brought on to the Showground or car parks by the Exhibitor. 

1.5)  Acceptance of the provisions of this disclaimer shall be a condition of entry.

1.6)  The Exhibitor will have in force, maintain and comply with the terms of its own appropriate insurance (with a minimum limit of £5 million per claim for Public, Products and Pollution Liability) to cover all risks and liabilities which the Exhibitor may incur.

1.7)  The Association reserves to itself by its Trustee Board or with the authority of that body the Chairman of the Executive the sole and absolute right to interpret these or any other prescribed conditions and regulations and arbitrarily to settle and determine all matters questions or differences in regard thereto or otherwise arising out of or connected with or incidental to the Show.  Also to refuse and to cancel any entries and relax any conditions or regulations as the Association may deem expedient.

1.8)  The Association reserves to its Trustee Board the sole right of decision to postpone, cancel, abandon or curtail the Show. Where such decision arises from events outside of the control of the Association, the Association shall not accept liability for any indirect or consequential loss, loss of profit, loss of reputation, all interests and penalties financial or otherwise arising thereby, nor for the refund of any fees and charges paid.

1.9)  Subject to clause 1.2, the Association’s maximum aggregate liability (for breach of contract or arising in tort or on any other basis whatsoever) shall be limited to the entry fee paid by the Exhibitor.

2)  SHOW OPEN HOURS
The Show will open at 7.30am each day and close as stated in the Programme. No admission after 5.30pm either day.

All persons are admitted to the Car Parks and Showground at their own risk; please see By‑law 1.

3)  PHOTOGRAPHY and OTHER METHODS of TOUTING TRADE
It shall be a condition of admittance to the Showground and Car Parks that no person shall ply for trade as snap‑shot photographer or solicit trade with visitors to the Show in any other capacity deemed by the Association’s officers to cause annoyance. The Association reserves the right to expel from the Showground and Car Parks, without repayment of the admission charge, anyone who infringes this By‑law.

4)  ADMISSION FOR BADGE HOLDERS
Officials, Vice‑Presidents and their Guests, Members and their Guests, Exhibitors and Livestock Attendants will be admitted on production of their badge and surrender of Day Ticket. Any Vice‑President, Member, Guest, Exhibitor, Livestock Attendant or other person, forgetting to bring his/her badge or ticket/wristband to the Show will have to pay the full admission charge operating at the time of arrival. Badges and tickets should be carefully preserved. Without exception, if a badge holder loses their badge, no refund will be made by the Association and a charge of £20 will be made for a replacement.

Vice‑Presidents’ metal badges remain the property of the Association and are to be retained by the person to whom they are issued until such time as he or she sends in a written resignation or fails to pay the renewal subscription, when the badge is to be surrendered.

Vice‑Presidents’ and Members’ Guest Badges may be purchased by Members and Vice-Presidents. They are strictly intended for use by the family and close friends of a Vice‑President or Member ‑ therefore such badges cannot be issued in bulk.

Vice‑Presidents’ Guest Badges are available to Vice‑Presidents for their family/friends at £65.00 (two day) or £42.50 (one day) each including VAT. The badge entitles the holder to the same privileges as a Vice‑President on the Showground.

Members’ Guest Badges, valid for one day only, are available to Members for their family/friends at £37.00 each including VAT.  The badge entitles the holder to the same privileges as a Member on the Showground, including use of the Members’ Enclosure.

Guest Badges do not include a car park pass.

Pass Out Facilities will be available on request.

The Ringside Clubs for Vice-Presidents. Members, Judges and Stewards are sited alongside the Grand Ring, with access to the lawn in front.  The Clubs are intended for use by Vice-Presidents, Vice-Presidents’ guests, Judges and Stewards and Members and Member’s Guests and their young children – under 16 years of age (who need not necessarily be badge holders).  Otherwise the Steward and Gatekeepers in charge will only admit those entitled to use the particular Club and wearing the appropriate badge and dress. Unaccompanied children will not be admitted.

5)  PUBLIC PRICE OF ADMISSION

Reduced price Show admission tickets are available by postal application up until Thursday 25 May 2017 or online at www.suffolkshow.co.uk or at ticket outlets (listed on the website) up until midnight on Tuesday 30 May 2017.

The tickets can be used on either day but will admit once only and must be surrendered at the gates.  No refund will be issued if unused.

Ticket

Advance Purchase

Gate Price

Adult

£22.00

£27.00

Senior Citizen (60+)

£19.00

£24.00

Young Person (15-18 years inclusive)

£6.00

£11.00

Children (14 years and under)

FREE

FREE

Car Park

£4.00

£5.00

6)  CAR PARKS

Motor Cars, Lorries, Coaches, Motor Cycles and Cycles admitted will be left along with contents entirely at the owner’s risk. Members’, VPs’ and Exhibitors’ Car Labels will entitle cars to be parked in the forward parking areas at no charge. Other vehicles admitted to car parks on payment of the fee or on presentation of a public car park pass which can be purchased before the Show.  Coaches are parked free.

7)  CARAVAN PARK FOR SHOW VISITORS

There are a limited number of places on the Association’s Caravan site, situated on the Bucklesham Road, opposite the Showground, at a cost of £42.50 for the duration of the Show.  Caravans must be on site by 9.00pm on the Tuesday ‑ all caravans to be removed by the weekend following the Show.

8)  TICKET & VEHICLE ENTITLEMENT FOR EQUINE & LIVESTOCK COMPETITORS

All passes are issued subject to exhibitors’ being responsible for the proper use thereof.  Exhibitors may be fined up to £50 in each case of transfer or other improper use of any pass.  In addition, any exhibitor infringing this regulation may risk expulsion from the Showground for this and subsequent Shows.

All those entering the Showground must have a valid admission ticket or wristband or pay the relevant entry fee on arrival.

Additional admission tickets and vehicle passes for the public car parks can be purchased when submitting entries or at any time up until Thursday 25 May 2017

TICKET ALLOCATION:

EQUINE

No of Animals

Exhibitor Wristbands

First Exhibit

2

Subsequent Exhibits

1

(up to a maximum of 5 in total)

Scurry

3 per turnout

Discretion will be used when allocating exhibitor wristbands in those classes where the rider is below the age of 16.

In addition to their wristbands, equine exhibitors will receive one vehicle pass for the day(s) on which they are competing only.  If exhibitors require an additional vehicle pass their request must be made on the relevant form and these cases will be reviewed individually.

Any outstanding accounts due to the Association may result in that exhibitor’s tickets and passes being subsequently withheld.

9)  VEHICLE PARKS

Parking space for livestock lorries will be provided near the Horse, Cattle, Sheep, Pig and Goat Lines, but vehicles will be parked under the direction of the Stewards and must not hinder the flow of traffic on avenues or roadways.  Exhibitors should follow the signs and enter the Showground at the correct entrance, as directed.

Gates 11 and 12 will be open from 6.00am until 10.00pm on Tuesday, Wednesday and Thursday.  Only vehicles displaying a completed and valid vehicle pass will be admitted.  All other vehicles must be parked in the public car parks.

Vehicle passes for light horse exhibitors will be issued for the day of competition only and boxes will only be admitted on the day displayed on the pass.  Under no circumstances will cars, displaying an LHB Pass but not towing horseboxes/turnout trailers, be admitted to the Light Horse Box Vehicle Park.  Exhibitors are asked to park these vehicles in the public car parks and not to hold up traffic by trying to gain access at Gate 11.  Light Horse Exhibitor Caravans will not be permitted in the vehicle park – see By-law 7 for alternative option.

Gate 1, leading into the actual Showground will be closed from 10.00pm the night before the Show opens and will remain closed until 7.00pm the second day. Lorries or cars will not be permitted on the Showground during the two days of the Show, except those vehicles displaying a TSV Pass. These will be allowed to use Gate 1 before 8.00am and after 7.00pm on Show days.

The Association reserves the right to remove any car or vehicle from the Showground if it remains in an Avenue or other conspicuous place after 8.00am on Show days.

Petrol generators are not permitted in the vehicle parks or anywhere on the Showground.

ENTRIES

10)  CHANGES TO THE PRINTED SCHEDULE
Any changes to this printed schedule, including changes of judges, will be detailed on the relevant page of the Suffolk Show website at suffolkshow.co.uk/entries. Exhibitors are asked to check the site regularly for up to date information.

11)  APPLICATION FOR ENTRY FORMS
Entry forms may be obtained from the Livestock Office, Tel: 01473 707115 or can be downloaded from the website at www.suffolkshow.co.uk.  Please ensure that requests are made well in advance of the closing date.

12)  CLOSING DATES
A complete list of closing dates can be found at the front of the Prize Schedule.  Late entries will not be accepted. Completed and correct entry forms must be submitted, together with the Summary Form and appropriate fees, by the date listed.

13)  It is a condition of entry that all exhibitors’ names and addresses will be printed in the Catalogue.

14)  MEMBERSHIP
Membership is optional for all livestock and equine classes although Members and Vice Presidents receive a reduction on their entry fees.

15)  ENTRY FEES
A summary of entry fees can be found on page 9 of the Prize Schedule. The Association will not be responsible for entries received after the closing date and exhibitors and competitors are advised, therefore, to send their entries written‑out correctly on SAA forms, along with the Summary of Entries Form and full payment, well before the official closing date, in view of the postal delays which occur. VAT is payable on all entry fees.   There will be a compulsory first aid charge of £2.50 per exhibitor.

Refunds on entry fees will only be considered if a vet/medical certificate is supplied to the Association by 12.00pm on 2 June 2017, stating that the animal/exhibitor is unfit to show, and provided that the exhibitor pack, containing ALL wristbands, vehicle passes etc are returned, unused, to the Equine and Livestock Office within three days of the Show.  Entries not forward for any reason other than injury or illness will forfeit all entry fees.  (For details of stabling refunds please see By-law 44.)

16)CANCELLATION OF ENTRIES

If the Trustee Board shall refuse entry(ies) or cancel any class(es) then such entry fees may be refunded at the discretion of the Trustee Board. The Association may refuse any entry, or cancel any entry already accepted, without any reason for doing so and reserves the right to refuse entries from any person who is under exclusion or suspension by any Breed, Livestock or Show organisation.  Whenever under this Regulation an entry is refused or cancelled, or an exhibit is refused admission or removed, the fees paid for any such exhibit may, at the discretion of the Trustee Board, be refunded and, if refunded, shall be accepted by the exhibitor or intending exhibitor in full satisfaction of all claims against the Association.

17)  AMALGAMATION OF CLASSES
If the number of entries received in any one class is less than three and the number of exhibitors is less than two per class, then the Association reserves the right to amalgamate these classes where possible or, if not, to cancel the class(es) and refund the entry fees.

18)  CONDUCT OF EXHIBITORS/ATTENDANTS & EXPULSION FROM SHOWGROUND
Any act of discourtesy to any judge, steward, Show Official or Show Organiser on the part of the exhibitor, groom, rider, attendant, handler, driver or agent of an animal will, at the discretion of such official, disqualify that animal from being judged, in which case entry fees, prizes and charges will be forfeited.

The Honorary Show Director shall have the power to remove from the Showground the stock or property belonging to any exhibitor who shall infringe any of the regulations or conditions of the Show, or who shall refuse to comply with any instructions given by the Stewards.

Exhibitors will be held responsible for the behaviour of their employees and for any penalties imposed for misconduct.

19)  OWNERSHIP OF EXHIBITS
Stock entered for the Show must be the bona fide property of the Exhibitor at the time of entry and must be catalogued and exhibited under that name.  This does not prevent an animal being sold after entry, provided it is exhibited in the name of the person who entered it.  An entry or entries may be submitted on behalf of an exhibitor by an agent but in no case can the agent be described as the joint exhibitor unless he or she is bona fide, the joint owner of the exhibit entered.  In the event of the death of an exhibitor between the date of entry and the date of the Show, the executors of the deceased will be deemed to be the exhibitor.

In classes affiliated to Sport Horse Breeding (GB), if a horse changes ownership after the closing date of entries it can be exhibited in the name of the new owner, provided it is re-registered with Sport Horse Breeding before the Catalogue is printed.

20)  CORRECTNESS OF ENTRIES
Please check registration documents before submitting entries; the animal name MUST be that registered with the Breed Society under whose rules the class(es) are being judged and entries MUST be catalogued under the name of the registered owner and the relevant entry fee(s) paid.

Due to the increase in the number of exhibitors failing to register their horses/ponies or become members of the respective breed societies in line with class regulations, and the resulting time and cost involved to the SAA in administrating these matters, all entries MUST be registered with the respective breed society/ies, where applicable, by the closing date for entries – 24 March 2017.  The draft catalogued entries will then be submitted to the breed societies for approval and any entries that are not registered or that have been entered in the wrong name will be withdrawn from the catalogue, the respective entry fees forfeited and no tickets issued.

Animals will be catalogued under the name of the registered owner.  If you are paying the membership rate of entry fees, the rate will only apply to the horses owned by and entered in that name.

Each exhibitor will be held responsible for the correctness of his entries and these must be made in a proper manner on the official and appropriate form, signed by the exhibitor or an authorised agent, and comply in every respect with these By‑laws and conditions, and to be accompanied by the appropriate fee or fees as specified on the Summary of Entries form. The Association will not accept responsibility for the correctness of any pedigree or other particulars inserted in the Show Catalogue, although every care will be taken to ensure accuracy.

Entry fees will not be refunded to exhibitors who enter ineligible animals.

21)  NOMINATION OR SUBSTITUTE ENTRIES
Nominations or substitute entries will not be accepted after the entry closing date in any horse section other than British Showjumping Competitions and in that section, substitution will only be permitted in accordance with the Rules of British Showjumping.  Any person who has made an entry in any class and fails to exhibit shall forfeit all fees and charges paid.

22)  ABSENTEES
For every animal, or pen of animals, entered for the Show and not exhibited, a fine of £5.00 will be imposed, unless the Secretary be properly informed beforehand that absence is caused by death, accident or disease of the animal or animals concerned. The amount of the fines so imposed will be deducted from the Prize Money, otherwise the exhibitor will be expected to pay the fine. In default the exhibitor’s entries will not be accepted the following year.

23)  CHAMPION AND SPECIAL PRIZES
A Championship award is for the best exhibit, or best male or female of one breed, exhibited at the Show and entry for a Championship Prize is automatic. No animal is eligible to compete for a Special or Championship Prize unless it is entered in another class for which an entry fee has been paid. No entry fee is required in respect of Champion or Special prizes.

1st and 2nd prize-winners must, where eligible, parade for the Championship Prizes and exhibitors who qualify on the second day of the Show for the Supreme In-Hand Championship must go forward for the final, or they will be liable to forfeiture of their class prizes.

24)  PRIZE MONEY
Prize money offered relates to the number of entries catalogued in each class.  See respective sections for details.

Cash prizes offered by the Association will be paid by cheque soon after the Show.  Prize cheques must be cashed within 6 months from the date of issue.    Please indicate on the entry form who the prize money cheque should be made payable to if different to the exhibitor name.  Any outstanding accounts due to the Association will be set-off against any prize money or other amount owed to the exhibitor.

The Association cannot accept responsibility for Special Prizes offered by Breed Societies.

25)  CUPS & TROPHIES
The Association’s Challenge Cups are offered subject to the winner giving a written undertaking to return the Trophy, at their own expense, in good condition at least fourteen days before the date of the next Show. All Cups and Trophies are fully insured by the Association.  Cups/trophies will be engraved with the name given by the exhibitor on their entry form as their Catalogue Name (only one name per exhibitor).  No other names will be accepted and alterations will not be made.

The Association reserves the right to prevent any cup or trophy from leaving the Association’s premises.

Every effort will be made to engrave trophies during the Show for those exhibitors who wish to hold the trophy for the year.  However, for those not engraved at the Show, they can either be collected from Thurlow Champness in Bury St Edmunds or sent to the winning exhibitor when they are ready.

Exhibitors are forbidden to have any cup or trophy engraved.  Any exhibitor who ignores this ruling will be charged a substantial sum to cover the cost of restitution.

26)  PARADES
It is a condition of entry that all Heavy Horses and Cattle parade in the Grand Ring as indicated in the Programme or as directed by the Stewards, and any exhibitor or stockman who (without permission from the Steward of the section) is absent when called upon will be reported to the Trustee Board, who shall have the power to debar such exhibitor from showing at future Shows of the Association.   IMPORTANT:  Suffolk Horse and cattle exhibitors who do not appear with their animals in the Grand Parade on both days may forfeit their prize money and stabling/stall refund.

27)  SMOKING
Exhibitors MUST abide by the legislation banning smoking in enclosed public places – for further information go to www.smokefreeengland.co.uk.

Smoking by persons in charge of animals during judging or during parades/displays is strictly prohibited.  Because of the risk of fire, there is also a strict no smoking policy in all equine/livestock accommodation areas.

28)  DRESS
Competitors, grooms and attendants appearing with animals in judging rings must be dressed appropriately (no jeans or shorts) with appropriate headwear and footwear.  Any person not complying with this regulation may be asked to leave the ring by the steward or the judge.

29)  All exhibitors of stock must be competent handlers. All equine and livestock exhibitors must ensure supervision of their animals at all times whilst the animals are on the Showground.

30)  JUDGES INTEREST IN ANIMALS
Exhibitors are not permitted to enter an animal in any class which is to be judged by a person who has bred or has a financial interest in the animal.  The onus on complying with this regulation rests entirely with the exhibitor.  However, if through unforeseen circumstances, a judge has before him/her an animal which he/she has bred, owned, produced, had at livery in his/her yard or from which they have had financial gain, he/she shall place all the other animals in the class and shall then call in a referee judge to place the particular animal in question.

31)  SUBSTITUTION OF JUDGES
The Association reserves the right to substitute other judges for those mentioned in the Prize Schedule or make additional appointments without notification to Exhibitors and others.  All entries are accepted on this understanding and there will be no refund of entry fees where substitutions are made.  Notification of changes will be posted on the website at suffolkshow.co.uk/entries and, should time permit, exhibitors may be informed in writing.

32)  PRIZES AWARDED
Judges are asked not to award any prize in classes in which the animals exhibited do not possess sufficient merit. Where there is only one entry shown in a class the Judges may award the 1st, 2nd, 3rd or 4th prize according to the merit of that entry.

33)  JUDGES
Judges are not to be spoken to by any ringside spectator or exhibitor during the time judging is taking place and the Stewards will be asked to stop this practice.

34)  JUDGING ORDER
Horses will be required in their respective Judging Rings in Catalogue order, as directed by the Stewards.

35)  ROSETTES
No animal will be allowed to wear or be displayed with any rosettes or ribbons other than those issued or awarded by the Association at the current year’s Show.

36)  PROTESTS
In all cases of a disputed prize, the protest, in writing, shall be made to the Executive Director/Secretary within one hour after the class is judged. The Executive Director/Secretary shall immediately give notice to the person against whom it is made, and shall report the same to the Honorary Director and Stewards of the Section concerned who shall, if possible, decide the case before the conclusion of the Show, otherwise it shall be referred to the Trustee Board, the decision of either the Stewards or the Trustee Board to be final. When an objection is heard, both the objector and the person objected to shall have notice.

Any person or persons lodging a protest shall deposit the sum of £50.00 with the Executive Director/Secretary.   If the objection involves testing for prohibited substances, the deposit required would be increased to cover the costs of sampling and laboratory examination.  If, upon investigation, the protest is considered frivolous, the sum thus deposited shall be forfeited to the funds of the Association.

No member of the Trustee Board shall take part in the settlement of a disputed prize for which he is a competitor.

37)  VETERINARY INSPECTIONS
Veterinary Officers will be appointed by the Association and will be in attendance at the Duty Veterinary Officers’ office at the rear of the cattle centre on the Showground should they be required by the Judges or should a protest be made respecting any animal.  If the Veterinary Centre is not manned contact may be made through the Woodward Centre during opening hours or via the Main Entrance Security personnel overnight.

Animals will not be subject to a veterinary inspection on the Showground except when considered necessary by the Judge or unless otherwise stated in the Prize Schedule or legislation.

The Honorary Director or any Senior Steward shall have the power to call a Veterinary Officer to examine any animal in the Showground and an Exhibitor shall be liable if an animal he has sent to the Show shall, to his knowledge, be suffering from any infectious or contagious disease and this may result in legal action.

No animal under sedation will be admitted. Any animal sedated on the Showground must be transferred home.

38)  VETERINARY CHARGES
Exhibitors are liable for any costs incurred from treatment carried out by the Show’s Veterinary Officers.

In the event of death of an animal the costs associated with the disposal of the carcase are the responsibility of the exhibitor.

39)  ISOLATION
The Association’s Veterinary Officers or those appointed by DEFRA are authorised to exclude or place in isolation any animals which, in their opinion, are exhibiting any symptoms of contagious or infectious disease, or any other condition which they consider warrants its exclusion or whose identity cannot be adequately established.  In such event, a certificate recording the findings of the Inspector shall be handed to the person in charge of the rejected animal(s).

Each exhibitor of livestock shall be responsible for payment to the Association for costs incurred as and for liquidated damages for any animal sent for exhibition which has to be placed in isolation because it is showing signs or symptoms of contagious or infectious disease, or any form of disease likely to prove dangerous to other animals.

Exhibitors are responsible for ensuring in the event of the area from which entries are to be conveyed to the Show being declared a Movement Prohibited Area, that such entries are not sent for exhibition.

40)  EMERGENCY VETERINARY TREATMENT
It is a condition of entry that the Association’s Veterinary Officers may on their own authority give to any animal such emergency treatment, at the cost of the exhibitors, as they may consider appropriate in the event that the owner or his/her representative cannot immediately be found.

Owners shall be responsible for the costs of transportation for additional treatment if necessary.

41)  MISUSE OF DRUGS
The Association prohibits the administration to Show exhibits of tranquilisers and other substances which may in any way affect the performance of the animal in question or have the effect of making it behave in the Show Ring in a manner which is not natural.  Any exhibitor (or his/her representative) who is found to have administered or permitted the administration of any such substance to any show exhibit will be dealt with at the Association’s discretion.  In addition, the matter will be referred to the appropriate Breed Society or Organisation.

Exhibitors must not bring tranquilisers/sedatives on to the showground.

The Association reserves the right for any appointed Veterinary Officer to take any necessary samples for subsequent analysis from any animal exhibited at the Show.

42)  HEALTH & SAFETY REGULATIONS AT AGRICULTURAL SHOWS
In accordance with the Health & Safety Legislation, all livestock exhibitors/stock attendants and equestrian exhibitors/competitors/grooms must comply with the above.

Exhibitors need to be aware that this is a busy agricultural Show with large crowds and traditional displays performing throughout the Showground; total segregation from both the general public and noisy attractions cannot, therefore, be guaranteed.

If an exhibitor has a nervous or highly strung animal he should consider whether it is prudent for him to risk bringing this animal to a busy agricultural Show.

The Show environment can be upsetting for horses and livestock, even those of a normally placid temperament.  Horses or livestock with unstable or aggressive temperaments must not be brought to the Showground.

When in the opinion of the Association’s Officers, the Police, the Health & Safety Executive or other competent authority an animal’s behaviour poses an immediate threat to life and limb of people in its immediate vicinity the Association reserves the right to instruct an authorised person to mitigate such threat in such a manner as shall to that authorised person seem appropriate, not excluding the humane destruction of the said animal and by exhibiting at the Suffolk Show exhibitors are deemed to authorise such person or persons to so act.

Exhibitors by exhibiting at the Suffolk Show acknowledge and agree that the Company, its employees, servants and agents shall not be liable for any such matters as are referred to in this By-law and in particular but not by way of limitation that the Association shall not be liable for any loss or damage (whether direct or indirect or consequential) suffered as a consequence of the Association instructing such person or persons as are referred to above.  Further, each exhibitor by exhibiting at the Suffolk Show hereby indemnifies and agrees to indemnify the Association, its officers, agents and employees from and against any and all liability, claims and costs which result therefrom.

EQUINE
43)  ARRIVAL AND DEPARTURE

Heavy Horses must be on the Showground at least one hour before judging takes place, Suffolks will be judged the first day, but MUST remain for the second day, Shires and Percherons are only required the second day. Turnouts will be judged on both days - see class details for judging times for individual classes. Heavy Horses and Turnouts will be permitted to leave after the Grand Parade or at 4.00pm the second day, whichever is later.

Light Horses, including Driving, Jumping and Donkey entries, are only required on the Showground one hour before judging commences and may leave immediately following completion of judging.

44)  ACCOMMODATION
Canvas roofed, timber built loose boxes will be available for horses entered for the Show.  Exhibitors exact requirements must be stated on the Summary Form submitted with the entries, bookings may not be accepted after the closing date for entries.  As far as possible, each exhibitor’s horses/ponies, except Heavy Horse stallions and mares and foals, will be accommodated in adjacent boxes. Mangers are not provided.

Any exhibitor or competitor found using another exhibitor’s loose box, or occupying a box outside the hours stipulated, will be disqualified in respect of all the Classes in which he or she has entered at the Show.

Heavy Horses ‑ 3m x 3m (10ft x 10ft) timber built loose boxes for all heavy horses.

A booking fee of £50.00 inc VAT will be charged per box (for the duration of the Show) which will be refunded after the Show to all exhibitors of heavy horses with horses forward.  Only boxes stabling horses will qualify for refund.

Light Horses/Ponies/Show Jumpers ‑ 3m x 3m (10ft x 10ft) timber built loose boxes - charge £40.00 inc VAT per box per day.

Day 1 – 6.00pm on Tuesday until 6.00pm on Wednesday

Day 2 – 6.00pm on Wednesday until 6.00pm on Thursday

Exhibitors hiring boxes for Day 1 must clean out the box before leaving.

IMPORTANT:  There are only a limited number of stables available on Wednesday night and priority will be given to those exhibitors travelling longer distances.  Local exhibitors competing on Wednesday will not be permitted to book stabling for Wednesday night unless they are competing on Thursday.

Refunds for stabling will only be considered if the booking is cancelled (in writing or email) before Friday 5 May.  No refunds will be considered after this date.

45)  HORSES TO STAY IN THEIR BOXES
No one will be allowed to remove a horse from its box except for the purpose of going to the Judging or Grand Ring, for exercise in the area set aside for that purpose or upon leaving the Showground.

46)  HORSE WALKS
Horse walks from the lorry parking and stabling area to the Rings are provided and exhibitors are required to use these designated routes and to obey directions from Officials and Stewards at crossing points etc.  Exhibitors are not permitted to use the horse walks for any purpose other than prior to the start of their class and horses must be kept at a walk.  Trotting, cantering or exercising of horses is not allowed under any circumstances and may result in disqualification.

Horses are not permitted to use the horse walk to or from the Grand Ring and Trinity Ring Collecting Ring whilst cattle are being moved to or from the Judging Ring or Grand Ring for the Grand Parade.  Please see Programme for the times and follow instructions of the Officials/Stewards.

47)  LEADING HORSES (including Mares and Foals)
No person may lead more than one animal when moving to and from the rings.  The use of a mobile phone whilst riding or in charge of an animal is strictly prohibited.

48)  PASSPORTS
Exhibitors must ensure that they comply with the requirements of national legislation in force at the time of the Show.  Passports must be available for inspection if requested by Local Trading Standards Officers.

49)  VACCINATIONS
The Association expects all horses, ponies and donkeys to have completed a course of Equine Influenza vaccination with a licensed vaccine prior to entering the Showground.  Within the last 12 months to have had either the primary course of vaccination or the appropriate booster to fully comply with the data sheet for that product.  The interval between subsequent booster vaccinations in animals which have completed the primary course should not be more than 365 days.  A valid vaccination history and certificate of vaccination must be available for inspection on request.  Foals will not be expected to have commenced their primary course of Influenza vaccination before five months of age.

50)  HARD HATS
It is mandatory for ALL riders (including judges) to wear a protective helmet manufactured to conform with current approved BSI or European Standard.  Such headgear must be worn with the chinstrap correctly and securely fastened at all times whilst mounted on the showground.    Hats or helmets requiring covers must be covered with plain, dark coloured silks.  The Association accepts no responsibility or liability for any injury arising from a failure to comply with this regulation.  The use of headcams are strictly prohibited, this includes use on the head, chest, bridle or any other part of the horse or rider.

51)  JUMPING COMPETITIONS
Jumping classes are held under British Showjumping Rules and nomination entries will not be accepted. Competitors may only enter the number of horses as stated in the notes of individual classes. Entry fees must be paid at the time of making the entry. Competitors should declare one hour before the event is due to start, on the day of the Competition, when number cards will be issued.

52)  STALLIONS
No member shall allow a stallion for which he/she is responsible as owner, lessee, authorised agent or rider to compete or be prepared to compete, in any show jumping or showing competition without taking adequate precautions to ensure other members of the public are not put at risk of injury.

53)  DOCKING AND NICKING
In pursuance of the Docking and Nicking of Horses Act 1949, no horse which has been docked or nicked may be exhibited except where the operation was necessary for the health of the animal owing to disease or injury to the tail and was authorised in writing, by a member of the Royal College of Veterinary Surgeons. The signed authorisation must be available for inspection at the Show.

54)  MEASUREMENT
Horses entered in classes subject to height restrictions and not being in possession of a measurement certificate issued jointly by the British Horse Society, the National Show Pony Society and British Showjumping, will be measured at the discretion of the Judges or Stewards.

55)  HEAVY HORSE STALLIONS
All heavy horse stallions MUST be shown in full stallion harness.  Every stallion must be safely restrained while he is on the Showground and the decision of the Show Director in the matter of the handling of stallions will be final.

Stallions must NOT form part of any turnout - singles, pairs or teams.

GENERAL
56)  BY SUBMITTING ENTRIES YOU ARE CONFIRMING THE FOLLOWING:
You are stating that you understand, confirm and agree to the following statement:

To the best of my knowledge and belief, the animal(s) I have entered is/are free from clinical disease at the time of entry.  I further declare that all necessary precautions will be taken to prevent the said animal(s) from being exposed to infectious or contagious diseases from the time of entry to their arrival on the showground.

Each and all of the particulars given are correct to the best of my knowledge and belief; that these animals are my own property and that they are duly qualified, according to the Association and Breed Society regulations and conditions, to compete for the prize or prizes for which they are entered.

To conform, as an exhibitor, to all the By-laws and conditions of the Association; to hold the Association blameless in the event of any illness, loss or damage occurring to, or through, any animal I may enter or exhibit at the Show, or of mis-delivery of the same: and to indemnify the Association against any legal proceeding arising from any such illness, loss, damage or mis-delivery.

57)  PUBLICITY AND DATA PROTECTION
The Association shall have permission to do the following:  a) store, process and retain, including electronically, all data and personal information provided by exhibitors, for the purposes of operating the Show, maintaining appropriate records and communicating with the exhibitor in future concerning any of the Association’s activities; b) publicise the names and home locations of exhibitors, including but not limited to prize winners, in Show catalogues, on the Show website and elsewhere as part of the operation and promotion of the Show and future Shows; c) pass on the contact details of those who qualify for competitions/championships listed in the schedule to the competition organisers, where applicable, to enable them to make direct contact; d) photograph any exhibitor or other person on the showground and store and use the resulting image (including edited or altered versions) for any of the Association’s commercial or non-commercial purposes in all and any media, including, without limitation, use in promotional materials and on the Association’s website, or supply to carefully selected third parties for use for their own purposes.  The Association shall own the copyright of any such images; d) publish the details and results of any disputes and/or appeals.

58)  VIOLATION OF BY-LAWS
If it shall be proved to the satisfaction of the Trustee Board that an exhibitor or applicant has attempted to impose on the Association and has signed an incorrect certificate, or has attempted to obtain a prize or premium by any unfair means, he shall forfeit any prize or prizes which he may have been awarded and shall thenceforth, be prohibited from exhibiting.

59)  INTERPRETATION OF BY-LAWS
The Association reserves the sole and absolute right to interpret these By‑laws or any other prescribed conditions in the Prize Schedule. Any matter arising therefrom shall be dealt with by the Trustee Board, or in certain circumstances by the Honorary Director. All exhibitors and other persons admitted to the Showground or Car Parks shall be subject to the Rules and By‑laws of the Association.

60)  CODE OF PRACTICE FOR SAFETY AND ACCIDENT PREVENTION
All persons, firms, exhibitors, contractors, societies, etc, admitted to the Association’s property shall be subject to the Code of Practice prepared by the Association as required by the Health and Safety at Work Act 1974.

 

By Order of the Trustee Board, PHILLIP AINSWORTH, Chief Executive.

The original (1831) objects of the Association were:

This Association shall be called the SUFFOLK AGRICULTURAL ASSOCIATION and shall have for its objects the Aid and Advancement of Agriculture, the Incitement of Skill, Industry and Good Conduct among cottagers, servants and labourers in Husbandry and the Incitement of Enterprise and Emulation among the owners and occupiers of land.

The Suffolk Agricultural Association celebrated the 75th anniversary of its founding with a Show in Ipswich in 1906; in 1931 the Centenary Year was celebrated in Christchurch Park, Ipswich, the 125th Suffolk Show was held on the permanent Showground in 1968; the 150th Anniversary Year Show on the Bucklesham Road Permanent Showground, Ipswich, 1981 and the 175th Anniversary Year Show was held on the re-named ‘Trinity Park’ (formerly Suffolk Showground), Ipswich, 2006.